Office Manager

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December 22, 2022

Looking for:

FEBEA is looking for a part time Office Manager to help us at the new headquarters.

Vacancy

Closed

Start date:

Finish date:

Brussels

Deadline for application:

Part time

Main responsibilities / Objectives

Supporting the overall management of the organisation, including financial and administrative monitoring of the EU-funded projects and the production of related documents and reports.
The Office Manager will work under the supervision of the Network Manager, and where needed, in coordination with the rest of FEBEA and its members.

TASKS

Office management: facility management, contact point for service providers –including administrative consultants and auditors– and suppliers; procurement of office supplies.
Providing organisational support to members, governing bodies, and FEBEA staff;
Ensuring compliance with Belgian authorities (Moniteur Belge, Banque Carrefour, ..);
Monitoring and implementation of administrative, financial and reporting process for EU and international projects;
Collect evidence for projects as well as administrative and legal documentation;
Be the contact point for the financial and contractual implementation of EU and international projects;
Administration of HR related matters incl. the liaison with the Social Secretariat;
Developing, implementing and optimising administrative systems and procedures, including payments, purchases, reimbursements;
Drafting and follow-up of contracts with clients, providers, partners;
Preparation of budget updates;
Organisation of travel or events in Belgium and abroad;

Invoice management towards members, clients, partners.

Skills and requirements

EDUCATION

Experience in financial and administrative management of NGOs / non profit/ associations is an asset, particularly in Belgium.
Degree in topics related to business administration, economics, international relations, social affairs, finance or international development and cooperation would be appreciated but is not a must;

PROFESSIONAL EXPERIENCE

2/3 years of work experience in office management or administration is required for this assignment;
Experience in the area of administration and management of a network is an asset.

SKILLS

Excellent organisational skills;
Analytical and problem-solving abilities;
Good communication, interpersonal and presentation skills, able to address different types of audiences;
Knowledge of EU policies and their links towards ethical finance and social economy are an asset
Understanding of ethical finance and social economy values are an asset;

LANGUAGES

Proficiency in English and French or Dutch
Other EU languages are considered a plus

Applicants must be able to work and reside in Belgium.

What we offer

FEBEA values experiences gained through non-formal work like education, vocational training, etc. If candidates have gained the skills required above through non-formal work, FEBEA still encourages them to apply.

Above all what we really offer is the opportunity to join a young and dynamic international team, and a growing organisation. An environment in which we all try to give our best at work, but also take care of each other and support every team member so that they can grow as a person and with the organisation.

We want our people to have a balanced work and personal life and as much as possible enjoy working for us. And through their work contribute to develop the kind of finance that makes our society better and regenerates our natural environment. We believe that building a better world is possible by putting people’s needs in the center of priorities and we try to apply that philosophy in every aspect of the job developed.

In practice, we propose:

A competitive salary;
Complementary medical insurance;
Reimbursement of home internet and public transport costs;
Meal vouchers;
A smartphone and laptop;
Possibility to work from home or abroad at given periods;
Belgian contract (CDI);
A friendly and kind environment;

Application process

Please send your application in English via email to recruitment@febea.org by Friday the 15th of January 2023 at noon CET.

Recognising the skills, attributes and aspirations of everyone, FEBEA is an equal opportunity employer. FEBEA celebrates and practises diversity in all its forms and is committed to equal treatment between persons irrespective of religion or belief, country of origin, gender, disability, age or sexual orientation.

Candidates from outside of the EU countries are also welcomed to apply.

Candidates from diverse backgrounds are particularly encouraged to apply with the conviction that all candidatures will be processed equally and not making any distinction because of different backgrounds/realities, but embracing the fact that a diverse team is a more prepared and stronger one

The FEBEA HR policy is available here.

About FEBEA

Founded in Brussels in 2001, FEBEA is the European Federation of Ethical and Alternative Banks and Financiers. It brings together 33 banks and financial institutions from 17 European countries with the aim of developing ethical and social finance in Europe. To this end, the Federation has therefore set concrete objectives:

Support the exchange of information and experiences and cooperation between national networks and social economy and finance practitioners in Europe and in the European free trade area;
Represent its members at the EU institutions and the financial and political organisations and leverage different political levels and European institutions;
Concretely support the efforts of its members, including in the creation of banking and financial instruments that are necessary to accomplish their goals.

More information available at www.febea.org

Contact Us

If you have any questions or enquiries, please feel free to contact our team.