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JOB OPENING: Events & Support officer (CLOSED)

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About FEBEA

FEBEA, the European federation of Ethical and Alternative Banks and Financiers, is looking for a part-time event and support officer.

FEBEA brings together financial institutions from 17 European countries with the aim of developing ethical and social finance in Europe. Together, these innovative and pioneering institutions work, each in  their  country, to disseminate the importance and urgency of the development of ethical and solidarity-based financial models in the Europe and beyond.

FEBEA is a membership organisation working with financial institutions, European institutions, social economy organisations and local authorities to promote a more inclusive and fair financial model in Europe.

With the support of its 33 members, FEBEA promotes the principles of transparency, participation, inclusion and solidarity in the financial sector and in the economy at large. FEBEA promotes a long term vision on the role of finance, as a promoter of an economy that works for people and the environment, where profits are the means rather than  the main goal. 

FEBEA has extensive experience in the collaboration with relevant European Institutions (European Commission, European parliament, EIB Group and especially the EIF) and the development and implementation of key policies and tools for the financing of the social economy sector. FEBEA has equally built strong partnerships with the main European networks dedicated to the promotion of  a social and sustainable economy.

The main activities of FEBEA include Advocacy, Representation, Project Management, Research, Training, Communication.

FEBEA’s Secretariat is based in Brussels, and is made up of a small, dedicated team. The Secretariat’s activities are supported by by a committed Board of Directors representing 11 organisations in Europe and a strong network of collaborators.

Learn more about FEBEA on our website.

 

The Role

This is a great opportunity to build your career in ethical finance, within an exciting organisation that is currently expanding its activities. As part of our team, you will contribute to develop new initiatives and tools to spread Ethical Finance in Europe.

 

Main responsibilities: 

Contribution, to the financial and administrative management of the Federation and to the coordination of its exchanges and meetings; Support to the overall management of the organisation, including financial and administrative monitoring and production of related documents and reports. The Events and Support Officer will work under the supervision of the Network Manager, where needed, coordination with the rest of FEBEA and its members is also expected in order to deliver the expected results.

 

EVENTS SUPPORT & ADMINISTRATION

  • Organise meetings and events of the Federation (such as Board, General Assembly, Executive Committee, Working groups, study visits etc) defining the agenda, validating format with participants, collecting information and documents, drafting and circulating minutes, etc.
  • Assisting in the organisation of the events with members, partners, EU organisations
  • Supporting the engagement activities with members, observers, governance bodies and the broader stakeholder community incl. maintenance of CRM database;
  • Providing administrative and organisational support to members, governing bodies, and secretariat staff;
  • Assuring the compliance with legal requirements of Belgian authorities (Moniteur Belge, Banque Carrefour, ..);
  • Monitoring of annual and multi annual budget;
  • Prepare budget updates and treasury overview for the Management, COMEX & BoD 
  • Monitoring and implementation of administrative, financial and reporting process for EU and international projects;
  • Administration of HR related matters incl. the liaison with social Secretariat and assuring of payments of salaries and benefits;
  • Office management: contact person for landlord, service providers – including administrative consultant and auditor – and suppliers; minoring of office supplies.
  • Follow the drafting of contracts with clients, providers, partners; 
  • Organisation of travels in Belgium and abroad incl. reimbursement management;
  • Responding to internal and external requests for information, handling phone calls, correspondence, and coordination of agendas;
  • Developing, implementing and optimising administrative systems and procedures, including payments, purchases, reimbursements;
  • Invoice management towards members, clients, partners.

 

Qualifications, skills and requirements:

EDUCATION

  • Bachelor’s degree in topics related to business administration, economics, international relations, social affairs, finance or international development and cooperation;
  • Specific training on financial and administrative managements procedures for NGOs / non profit/ associations is an asset, particularly in Belgium

 

PROFESSIONAL EXPERIENCE

  • 1-3 years of work experience in the area of administration & management of network organisations is required for this assignment. 
  • Experience in administrative management is an asset

 

SKILLS 

  • Knowledge of EU policies and their links towards ethical finance and social economy;
  • Understanding of ethical finance and social economy values;
  • Excellent organisational skills;
  • Analytical and problem-solving abilities; 
  • Good communication, interpersonal and presentation skills, able to address different types of audiences;
  • Proficiency in English and French, other EU languages are considered a plus.

Applicants must be able to work and reside in Belgium.

 

Our offer

Part -time 50%, open ended Belgian contract.

Place of work: Brussels. Possibility to work from home / home country for certain periods of time, pre-agreed with the management and according to the Covid-related measures. 

Salary range estimation, according to the FEBEA salary scale and depending on skills and relevant experience of the candidate: 1.450 € Gross per month.

In addition to the salary, the employee will be entitled to the following benefits:

  • restaurant tickets for each day of effective work worth 7€/day
  • reimbursement of public transportation cost 
  • reimbursement of internet and mobile phone cost (to allow home distance work)
  • Complementary health insurance 
  • 13th and 14th month salary

 

The position is to be filled out as soon as possible, and in any case from early March 2022 onwards.

 

Application procedure and deadline

Please send your application in English via email to recruitment@febea.org by Friday the 28th of January 2022 at noon CET.

The subject of your application email should follow this naming convention: “Name_Surname_Application_SUPPORT”.

The application should contain:

  • A cover letter outlining your motivation to work in the field of Ethical Finance (maximum 2 pages);
  • A detailed CV (Europass format).

Applications not respecting the instructions for completing and submitting the application will not be considered.

 

The selection timetable will be the following:

Deadline for submission of complete applications: 28.01.2022 noon CET;

Eligibility check and first assessment of written applications: this will result in a shortlist of candidates who will be invited for the subsequent step. 

Only shortlisted candidates will be contacted at this stage. 

First round of online interviews of candidates will take place between 31.01.2022 and 11.02.2022:

This will result in a shortlist of candidates who will be invited for the subsequent step.

Second in-person interview (ensuring the respect of sanitary measures due to covid) of shortlisted candidates will take place between 14.02.2022 and 25.02.2022 in Brussels; FEBEA will reimburse  travel costs for candidates invited to the last interview in Brussels (subject to Covid rules and conditions).

Communication of the final results to candidates: end of February 2022.

During the entire selection procedure, FEBEA is committed to providing equal opportunities for everyone regardless of their background. We value diversity and lived experience, and acknowledge the underrepresentation of people from certain backgrounds. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential. The equal opportunity principle encourages all qualified candidates to apply regardless of their gender, sexual orientation, origins or disabilities.

The FEBEA HR policy is available here.